Updates lost across chats and sheets
Progress is reported in WhatsApp, email threads and ad-hoc spreadsheets. Nothing rolls up automatically into a single, current view of every project.
Track projects from WhatsApp, not from spreadsheets.
Yuyay Project Tracking turns scattered chats and one-off updates into a single roadmap calendar. The team reports progress through WhatsApp; supervisors ask the AI agent for status, next milestones and executive reports — on demand.
The reality of project tracking
Status lives everywhere — and nowhere
Customer updates land in different chats, drives and inboxes. The week ends and nobody is sure where each client really stands.
Supervisors play project archeologist
Leaders spend hours chasing "how is client X doing?". By the time the answer arrives, the next meeting is already starting.
Reports rewritten by hand every Friday
Weekly executive reports are stitched together manually — copy-paste, missed events, inconsistent metrics. Senior time goes to reporting instead of decisions.
The solution
One roadmap. Updates by WhatsApp. Reports on demand.
A workspace that turns project status into a living calendar — fed by the channel the team already uses every day, and queryable by an AI agent.
Project Tracking organizes every client into a roadmap calendar: priorities, focus, contacts, tags, journeys, stages and events live in one place. Teams update progress where they already work — WhatsApp — and the AI agent registers each update against the right project and stage.
Supervisors stop chasing updates. They ask the agent for the latest news, current stage of a client, period reports or the full pipeline — and the system answers from the same data the team operates on.
Signature capability
Your team updates by WhatsApp. The AI agent does the rest.
Send a message in natural language — "Acme moved to onboarding, next step is the kick-off on Tuesday" — and the agent classifies it, registers the event against the right journey and stage, and confirms back. Supervisors can ask the same agent for status, milestones, metrics and reports — anytime, from any device.
Inside the tool
Everything an operations team actually uses
Not another Kanban — a roadmap calendar built around real client work, with WhatsApp and executive reports baked in.
Roadmap calendar
Monthly and weekly views that match how teams actually work
Plan and visualize project activity in monthly or weekly views — Monday to Friday, color-coded by stage. Drag and drop to reschedule, resize events to adjust duration, change status from the dropdown.
- Monthly view with color-coded events per stage
- Weekly view from 7:00 AM to 10:00 PM
- Drag and drop to reschedule events
- Visual lines connecting events of the selected project
Custom journeys
Define your own process, not someone else's template
Each journey is a configurable pipeline — sales, onboarding, implementation, delivery, support — with ordered stages, custom colors and per-stage statuses. Drag stages to reorder and personalize the workflow per team.
- Ordered stages with color per stage
- Per-stage statuses you can customize
- Drag and drop to reorder stages
- Multiple journeys per workspace
Project context
Every client, with the context the team really needs
Projects carry priority, focus, tags and a contact list — name, role, email, phone, notes. Selecting a project surfaces all that context next to its events, so the team operates with full visibility on every client.
- Priority: low, medium, high, critical
- Tags and project focus
- Multiple contacts per project with roles
- Search and quick-copy of project info
Live scheduling
Events that follow the stage, not just the date
Every event is attached to a project and, optionally, to a journey and stage. When you create a new event inside a journey, the app suggests the next stage based on the existing events — so the pipeline moves forward naturally.
- Project, journey, stage, status and notes per event
- Quick status changes from the calendar
- Resize to adjust duration in the weekly view
- Suggested next stage based on history
WhatsApp + AI
Update — and query — projects from WhatsApp
An Edge Function turns WhatsApp into a control surface: the team writes updates in natural language, the AI agent registers events against the right project. Supervisors ask for status, news, metrics or pipeline snapshots — and the agent answers from live data.
- Conversational memory per phone number
- Event creation with conversational confirmation
- Status, news and priority queries
- Pipeline and metrics on demand
Executive reports
Weekly reports that write themselves
Configure recipient, sender, timezone and cron for an automated executive report — or trigger a manual send for any date range. The summary covers active projects, period events, top activity, status and stage distribution, and the next 7 days.
- Automated weekly executive report by email
- Manual send by custom date range
- Projects created, events, updates
- Distribution by status and stage + next 7 days
How it works
From a noisy week to a single roadmap
Five steps. Configure once, operate every day.
Define your journey
Create the pipeline that matches your reality — stages, colors and per-stage statuses. Reorder with drag and drop.
Add projects and contacts
Register each client with priority, focus, tags and the contacts your team actually talks to.
Schedule events on the calendar
Plan kick-offs, meetings, hand-offs and reviews on the monthly or weekly roadmap calendar.
Team updates via WhatsApp
The team reports progress where they already work; the AI agent registers each update against the right project and stage.
Supervisors get reports and answers
Ask the agent for live status, or let the weekly executive report land in your inbox automatically.
Use cases
Designed for teams running many clients at once
If you juggle multiple pipelines per week, this is where they belong.
Sales pipelines
Track leads through prospecting, qualification, proposal and close — with stages, owners and contact context per deal.
Client onboarding
Coordinate kickoff, account setup, trainings and go-live on a shared roadmap, with WhatsApp updates from every owner.
AI implementations
Run multi-phase AI projects — discovery, design, build, rollout — with milestone tracking and executive visibility.
Consulting delivery
Manage parallel engagements with a clear stage per client, hand-offs and weekly reports for partners.
Agency operations
Run campaigns and content cycles for many brands; keep due dates, status and contacts in one place.
Internal program tracking
Track internal initiatives — hiring, transformation programs, OKR check-ins — with the same roadmap discipline.
Why it matters
Less status meetings. More forward motion.
Updates happen in WhatsApp. The roadmap and the reports update themselves.
-80%
Time spent reporting
Status updates land directly in the system. Senior time goes to decisions, not to writing recaps.
1
Source of truth
Every project, contact, stage and event lives in one roadmap calendar — searchable and queryable.
24/7
WhatsApp access
The team updates and queries projects from any phone, in natural language, anywhere.
100%
Visibility per client
Priority, focus, contacts and history are visible at a glance — for every active project.
Ready to give your projects a single home?
Request access and we will configure Project Tracking with one of your real workflows and a sample WhatsApp flow.